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EPF Registration

EPFO is the largest social security entity with a large mass of financial transactions within it. EPF Registration Online provides various benefits to the employee after their retirement in the form of PF.EPF is a short form of Employee Provident Fund that is managed and regulated by Employees Provident Fund Organization (EPFO) and it is launched under Employee’s Provident Funds & Miscellaneous Provisions, Act 1952.

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Overview
Advantages
Required Documents
Registration Process
FAQ

The EPF Registration - Overview

PF Registration is mandatory for all the organizations that have 20 or more employees. Employers can register online to obtain PF Code and submission of employees contribution details. Know about EPF Registration Steps for Employers. The employers can register their establishments with the Employee Provident Fund Registration

EPF is the abbreviation of Employee Provident Fund, it is a scheme controlled and regulated by an authorized body named Employee’s Provident Fund Organization (EPFO) established under Employee’s Provident Funds & Miscellaneous Provisions, Act 1952

With a large volume of financial transactions, EPFO is one of the largest social security organizations, India. EPF registration online provides many benefits to the employee during the retirement period of time in the form of Provident Fund.

Advantages of EPF Registration

The employer adds some ratio of the fund to the esi pf registration along with the share of the employee. The employer or the business owner of the company also adds his part which is inclusive of the employee pension scheme (EPS).

This Employee Provident fund supports as financial aid for the employee at the time of their retirement period, illness, disability demise, or any risk happened to the employee.

In case the employee changes his job, the PF account of an employee needs not to be closed and can be carried forward to the present company.

PF funds own by the employee can be run for long term plans.

Eligibility of EPF Online Registration

EPF online registration eligible for the following establishments:

The establishment that has 20 or more workers or employees any time during the previous year

Factory or manufacturing company which involves 20 or more employees in their activities at any time of the previous year.

Central Government will provide two months’ notice period in which the certain establishment should follow the registration process irrespective of their employees. Such an institution shall get registered immediately upon the acknowledgement of the notice.

Importance of EPF online registration for Employer

PF Registration is compulsory for all the institutions which engage 20 or more employees in their business activities. Such establishments are required to contribute a fixed amount or fixed share towards the Employee Provident Fund out of employee wages and salary.  Co-operative societies or organizations are eligible to register if their strength of workers is 50 or more and registered organizations or establishments continue to be under the view of the rules and regulations of the Act even if their worker strength falls under the minimum prescribed number.

If an employer who fails to obtain EPFO new registration or presents any false representation of information to avoid payment of PF, then that particular establishment will be liable for a penalty amount of Rs. 5,000/-.

Documents needed for EPF Registration Online

Employers are expected to present certain documents to successfully register EPF as proof in order. A list mentioned below are the documents required for online EPF Registration process

  • In case the company is a registered partnership firm, a copy of partnership deed is required
  • A copy of the Certificate of incorporation is needed in case of a public or Private Limited Company and it should be issued by the authorized Registrar and rules and objects of the society
  • Societies must submit a copy of their registration certificate
  • Private and Public Limited Companies required to submit a copy of MoA and AoA
  • Along with the mentioned above documents, all legal documents or proofs are required under the Income Tax Act such as PAN details of the company, Partition Deed
  • Proof of incorporation such as first sales invoice/ license granted by competent authorities
  • Salary information of employees
  • First sale bill of the company
  • Details of balance sheet
  • Salary and PF statement
  • The total number of employees who worked for the organization for the month
  • If the organization has registered under GST, the certificate should be submitted
  • Cross cancelled cheque of the company
  • Bank details-name, branch, and address of the bank and IFSC code of the branch,
  • Details of machinery and raw material purchased - the first time purchase.
Procedure to obtain EPF Registration online in India

To start with the EPF member Registration procedure, an employer can select either online or offline. Online mode of registration is the most preferred mode for registration in the present situation and it is simple too. The prescribed registration form to obtain EPF grievance Registration can be downloaded from the official website of the Employees’ Provident Fund Organization (EPFO). Employers need to follow the below-mentioned steps to successfully complete the registration process.

  • The first step is to register the organization, the employer has to visit the EPFO portal, https://www.epfindia.gov.in/site_en/index.php and click on the tab that says, ‘Establishment Registration’.
  • After clicking on ‘Establishment Registration’ download the user manual and read completely if you are a new user before registration or get proper advice from the expert.
  • Then, click on ‘Sign Up’ button and enter the basic details such as Name, Email, Mobile Number, and Verification Code to create your account.
  • Apply for new registration in which you have to fill the details of the employer such as Establishment Details, Employment Details, Contact Persons, Branch/Division, eContacts, Identifiers, Particulars of workers, Activities, and Attachments of the company.
  • Fill all mandatory information which must be filed under each section
  • After filling, submit the application along with DSC or Digital Signature Certificate (DSC) of the employer.
  • Once the registration is successfully completed, the department provides the provident fund registration certificate in form 5 which contains the Unique Identification Number.
  • After receiving the registration certificate, the applicant shall modify or update the KYC of every employee by linking the Aadhar card, bank statement and other needed information to generate the UAN number of its employee.

ESI Monthly Contribution

The scheme to register for esic is a contributory scheme for both employee’s and employer’s and it is required at a specific rate. The rates are amended regularly. Mentioned below is the monthly contribution rate which is contributed by both employer and employee mandatorily:

  • The employee has to contribute about 0.75% from his salary to the ESI Fund
  • The employer has to contribute about 3.25% of the basic salary paid to workers.

Employees whose daily wage is up to Rs137 are not entitled to be a part of the contribution. Nevertheless, it is the responsibility of the business owner or company or employer to contribute their own shares monthly in respect of these workers or employees.

 

Post-Registration Compliances

Once the business or organization is covered under ESIC online registration process, it is mandatory for the entity to comply with required guidelines as prescribed by the Act:

  • Attendance register maintenance 
  • Complete information or report on the register of wages for employees
  • Monthly challan and return within 15th of every month
  • If the register which has records of the employee get destroyed due to any accidents that occurred on the registered premises.

Frequently Asked Questions

Yes, out of a 12% EPF share of the employer, 8.33% is banked to the Employee pension scheme (EPS) which can be withdrawn at the time of retirement of an employee.
out of a 12% EPF share of the employer, 8.33% is banked to the Employee pension scheme (EPS), in which the rest amount of 3.67% is bifurcated into the EDLI account.
An employer is responsible for all the amount depositing which is deducted from the salaries of the employees and also they have to pay the employer’s share.
This scheme is relevant to all business establishments or companies which has 20 or more employees.
A retired employee or an employee who is transmigrating abroad for permanent shifting purpose or apprentice or interns, and so on are excluded from this EPF scheme.
This scheme is applicable to all companies or business establishments which employ over 20 or more employees.
A retired employee, an employee who is migrating abroad for permanent settlement, apprentice or interns, etc. are excluded from this scheme.
An employer is responsible for depositing all the amount which is deducted from the employees’ salaries as well as they have to pay the employer’s contribution.
Yes, the EPFO being a Governmental Organization comes under the RTI Act.
Currently, any PF withdrawals are credited directly into the beneficiary’s bank account.
No, it is strictly and specifically prohibited under Section 12 of the EPF and MP Act.
In such a case, the contribution is calculated on the basis of the wages paid in a calendar month.
The nominee receives the pension in case of the death of the pension member.
The facility for checking the status of your UAN is available on the unified portal at https://dcmsme.gov.in/howtosetup/grgxx01x.html
No. an employer cannot join the PF.
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